CoSIDA BOARD MINUTES
November 4, 2004
I. President Rod Commons (Washington State) said he
had spoken with Jeff Rubin at ICS and he said he
would have a prototype of the Academic All-American
nominating and voting process by the week of
November 15-19. Commons said that Nick Joos and
Blake Timm, along with AAA committee chair Dick Lipe
and the vice chairs would work with Jeff on the project.
II. Commons said he had talked to Lipe about the
Academic All-America Hall of Fame voting process
since Millsport would no longer be handling it.
Commons said Lipe would forward a list to the board
of the current voting committee members, how the
balloting process was conducted, etc.
III. Publications contest information was sent by
committee chairman Matt Newbery to Director of
On-Line Services Maxey Parrish (Waco, Texas) for the
website and to Secretary Jeff Hodges (North Alabama)
for the December Digest. Distribution of the
information had been delayed due to difficulty in
finding coordinators and judges for some of the
contests.
IV. First Vice President Joe Hernandez (Ball State)
said a preliminary Philadelphia Workshop program
schedule had been drafted and was on the CoSIDA
website. He said he was receiving a lot of input on
panels and said he was setting up a call with
College Division Representative Dennis O'Donnell
(Rochester) and the local committee in Philadelphia
to begin working on details. He noted that responses
to the CoSIDA website question indicated that 75
percent of respondents preferred having a half-day
on Monday since it was July 4th.
V. Third Vice President Charles Bloom (Southeastern
Conference) said CoSIDA award nomination forms and
information were posted on the website and had been
published in the Digest. He said he also had
compiled a form for Lester Jordan Award nominations
that would also be posted and run in the Digest.
VI. Director of Marketing Ed Carpenter (Boston
University) said he had gotten a revised contract
from ESPN for sponsorship of the Academic
All-America program and would be signing it and
returning it to ESPN. He said ESPN would handle
creation and distribution of all awards and had
included an additional $65,000 per year in the
contract to cover those expenses. He said the
contract also listed all 816 awards, broken down by
sports, with release dates for the announcements of
each.
VII. Carpenter said he had contacted both the NBA
and ESPN to work out details for their social
functions in Philadelphia.
VIII. Hodges said he had received and published the
publications contest info. in the December Digest.
He said that issue also includes CoSIDA scholarship
forms. He asked anyone with items for the January
Digest to submit them by December 1.
IX. Carpenter said he had talked to Larry Dougherty
at Temple and he said CoSIDA needed to send $1,500
to reserve the Franklin Institute. Carpenter said
Dougherty would be contacting Treasurer Dave
Wohlhueter (Ithaca, N.Y.) to get the check.
X. Wohlhueter asked about increasing the cost to
exhibit at the CoSIDA Workshop. He said he had
discussed it with Exhibits Coordinator Paul Allan
(Minnesota State-Mankato) and said CoSIDA's current
fee of $535 was far below fees charged by other
national workshops. He sited NACDA's $2,500
exhibitor's fee as an example. He also said CoSIDA
had not increased its fee in several years. Commons
said he would like to see a schedule developed of
CoSIDA's charges for membership dues, exhibitor's
fees, etc., showing current charges and when they
were last increased. Wohlhueter recommended that
CoSIDA raise its exhibitor's fee from $535 to $600
for the 2005 Workshop. The board approved unanimously.
XI. Wohlhueter said he had sent a check to Multi-Ad
to cover the 2004-05 Directory and said he had sent
$10,000 to Millsport for the Academic All-America
Hall of Fame program.
XII. Parrish said there were several new items on
the CoSIDA website, including scholarship
information and publications contest info., and he
said he had also been making updates to the on-line
directory.
XIII. Commons asked about sending a blast email to
the full directory every few weeks with imbedded
links to current and new items on the CoSIDA
website. The board felt that was a good idea and
would help drive traffic to the website.
XIV. Past President Tammy Boclair (Vanderbilt) said
she was continuing to work on updating the CoSIDA
committees. She said that she was working with
fellow board members Carol Hudson (Old Dominion),
Chuck Sadowski (New Haven) and John Aarenberg and
said she had talked to the chairman of the Committee
on Committees Wayne Block (Christopher Newport).
They are working to see which committees might need
to be combined with other committees, which might
need to be disbanded and if names of any committee
needed to be changed. They are also looking at the
mission statements for each committee to update the
existing ones and develop mission statements for any
committees where there is not one currently. They
would also like to develop responsibilities and
goals for each committee and would be contacting
committee chairs to assist.
XV. There was a question about site selection for
the 2010 workshop and it was determined that the
host city would be from the West corridor.
XVI. There was no old business.
XVII. Under new business, Carpenter asked when
CoSIDA was having its 50th anniversary celebration.
It will be in San Diego in 2007.
XVIII. Commons asked about developing a policy and
access system for the CoSIDA website and email. He
said he would assign board members to assist.
XIX. Commons asked all the officers to provide at
least two ideas of potential new sponsorship
contacts to Carpenter by the next board call.
XX. Second Vice President Doug Dull (Maryland) said
he had sent sponsorship letters out for the
Philadelphia Workshop.
XXI. Aarenberg said that the computer committee had
asked about a CoSIDA website contest. There was
discussion about schools that ude vendors to develop
their sites, as opposed to in-house sites. The board
agreed it was worth pursuing and Aarenberg said he
would get ideas together and bring them back to the
board.
XXII. There was brief discussion about NCAA
legislation regarding publications and a possible
Academic All-America Hall of Fame dinner at the 2005
Workshop.
XXIII. Boclair said she was working on a possible
Farewell Party in Philadelphia.
XXIV. Past President Pete Moore (Syracuse) said
CoSIDA needs to conduct a membership drive using our
on-line email lists. He said it is a process that
the Membership Services Committee could assist with.
The call was adjourned.