COSIDA FULL BOARD CALL MINUTES - September 17, 2008
President Nick Joos did a roll call.
1. Joos said the San Antonio site visit was this weekend. He said they would go over the hotel and meet with the local organizing committee on Sunday and would meet with the hitel staff on Monday. He said by the next board call we should have the lay of the land to begin building a convention schedule.
II. Joos said that Dave Wohlhueter, John Humenik and Joe Hernandez were going on a site visit to Anaheim.
He said the contract looks good for room numbers and said CoSIDA was committed for one less day than in Tampa. He said the hotel was also giving CoSIDA an out with no penalty of June 2010. He said the hotel would add $10,000 to CoSIDA’s account if it meets the room guarantees. He said the contract included everything that CoSIDA had asked for. The convention dates would be June 22-25. He said CoSIDA could still negotiate for a four or five night convention.
III. Under legal issues, Joos said the ICS corporate partnership had been signed. He thanked Humenik, Jamie Joss and Ed Carpenter for their work on the agreement.
IV. Humenik gave an update on the Academic All-America trademark.
V. Humenik said he was continuing to work with CoSIDA’s legal counsel on an Academic All-America Foundation. He said he had hoped to have it in place by this Fall but was now looking at 2009.
VI. Humenik gave an update on discussions with NACDA.
VII. Humenik discussed committee oversight and said he had heard from some committees with their goals and objectives but had not heard from several. He asked the committee liaisons to contact their respective committee chairs.
VIII. First Vice President Justin Doherty said he would begin working on speakers and programming for San Antonio. He said he would go through the surveys from Tampa to see what would be good programming for the future. He said only 63 surveys had been received. There was a suggestion that each board member might contact three to four people that they know to get input and that there might be a better return rate that way.
IX. Third Vice President Doug Walker said he had begun work on the new Hall of Fame veterans committee.
He said there was also some information on the website that needed to be updated that deals with the awards program.
X. Treasurer Dave Wohlhueter said there were 1,803 memberships already in for 2008-09. He said he was also working on CoSIDA’s report to the IRS.
XI. Secretary Jeff Hodges said the Annaul Report was at the printer and should be in the mail in a few days.
He said the updating of the on-line directory was progressing and it should be posted by Oct.
1.He said he was also working on the first E-Digest for October.
XII. Past President Charles Bloom said he was soliciting nominations for the Division I Management Advisory Committees.
XIII. Marketing Director Ed Carpenter was not on the call but he had sent an email saying the Academic All- America Hall of Fame show was underway with the producer.
XIV. Under new business, At Large Representative AnnMarie Person said she was working on a CoSIDA image piece. She said it could incorporate CoSIDA’a new branding. It would be a piece about CoSIDA as an organization and could include its demographics, the financial impact the annual convention has on a community, etc. She asked that board members email her ideas or information to include. Humenik suggested that it could become several different pieces for different audiences, or created in a way that different pieces could be pulled out to use. He said it would also be good to include people saying positive things about CoSIDA and said it would be good to begin taping anything that we can of speakers, award winners and others that we could use in the future.
XV. There was discussion of posting CoSIDA board minutes on cosida.com.
XVI. College Division Representative Jim Seavey asked that the CD Reps and At-Large Reps be included as an agenda item on the board agenda that is distributed in case they want to bring up any items.
XVII. There was discussion that Humenik should post his monthly summary that he provides to the board on the web. He asked Past President Doug Dull to review one of the summaries and make suggestions as to what should and should not be included.
XVIII. Joss said there has been a request that nominations for the Academic All-America Hall of Fame be received on-line like the Academic All-America voting. He said the request had been submitted to ICS for a quote. He said the Oct. 15 deadline for this year was not possible. He said two models were presented, one with an annual cost of $1,750, and one with a one-time fee of $4,000. Joss said he will see what is possible for this year and what would have to happen.
XIX. Humenik laid out several items for future discussion and work. He said the committees need to look at our web site and get things updated. He said CoSIDA needs to set up a strategic advisory board for marketing.
He said CoSIDA also will need a board for the foundation. He said CoSIDA needs to begin identifying people who could serve on a fundraising board. He said CoSIDA needs to look for more strategic partners who could help the organization through trade, content or presentations.
The call was adjourned.