College Sports Information Directors of America

COSIDA OFFICERS CALL MINUTES - January 31, 2008

President Charles Bloom did a roll call. On the call were President Charles Bloom, First Vice President Nick Joos, Second Vice President Justin Doherty, Third Vice President Larry Dougherty, Treasurer Dave Wohlhueter, Secretary Jeff Hodges, Director of Marketing Ed Carpenter, Director of On-line Services Jamie Joss and John Humenik.

I. Bloom said a release had been distributed and posted on the CoSIDA website announcing the selection of CoSIDA’s first Executive Director, John Humenik. Bloom said Humenik would begin his duties March 1. Bloom said he had asked Humenik to join the call to cover issues regarding the implementation of the Executive Director position. Humenik said he had talked to CoSIDA’s attorney and was setting up the process for an electronic salary transfer each month. He said he had also talked to Wohlhueter about how to handle receipts for travel, expense reports, mileage, cell phone, utilities, etc. Wohlhueter said that $8,000 had been set aside for office expense and that he just needed to work within that budget. Humenik also asked the board about travel for the month of March and if that should include the Final Fours. The board felt it would be good for Humenik to attend both the men’s and women’s Final Four. Wohlhueter said the annual operating budget for the Executive Director wouldn’t kick in until June so it would be best to wait and plan the majority of future travel after that point.

II. Bloom asked about speakers for the upcoming 2008 CoSIDA Workshop in Tampa and if a budget should be set or if the program committee should deal with each on an individual basis. Wohlhueter said board members have a nine-year report on what has been spent on speakers in the past and Joos said he would talk to each prospective speaker and see what was reasonable. In the past, speakers compensation has varied from donating their time to honorariums or complimentary rooms provided by CoSIDA. There was discussion of possibly having an Academic All-America Hall of Fame inductee as a featured speaker at another function.
Wohlhueter asked when the AAA Hall of Fame voting process would be finalized and Humenik said he would contact committee chairman Dick Lipe.

III. Doherty said letters had gone out for door prize donations and breakfast sponsors. He said he had contacted professional organizations, Division I conferences and bowl games and that College Division Representative Jim Seavey was sending letters to college division conferences and organizations. Wohlhueter asked Doherty to also be looking for any items for workshop goodie bags but said we would need around 900 of the item. Doherty said the Tampa Bay Buccaneers were interested in getting involved in the workshop and he would be contacting them.

IV. Joos asked if there was flexibility in the social schedule or if events were already scheduled along the timeline of previous workshops. Carpenter said that many of the corporate partners with sponsored events liked having them at the same time or date each year but there is flexibility. Joos said the social committee was looking for ways to be creative and bring new life to the Workshop. Doherty said he had a conference call with the social committee after the board call and would relay their thoughts back to the board on the next call.

V. Carpenter said he had spoken with Danny Chu and that DigiPixArt was coming on as a $20,000 sponsor.

They had forwarded an article and ad for the March Digest to Jeff Hodges. Humenik asked what they would receive for that level of sponsorship. Carpenter said the levels were posted on the CoSIDA website but he said he would forward the info. to Humenik.

VI. Carpenter talked to the board about a golf tournament proposal that would involve a sponsorship commitment to CoSIDA. After discussion, it was decided that the potential sponsor would be given 5-10 minutes on the CoSIDA board call on February 14 to present his proposal.

VII. Carpenter said he had talked to Josh Krulewitz at ESPN. He said ESPN was interested in having its reception in conjunction with the Academic All-America Hall of Fame presentation, as it did in 2007. He said he had not gotten the signed contract back from ESPN for the Academic All-America program but was still working on it.

VIII. Carpenter said he had received one entry so far for the CoSIDA logo contest. Hodges said the information was published in the February Digest, which is in the mail, and is also posted on the website.

IX. Carpenter said Rick McCabe, CoSIDA’s contact at Sports Illustrated for several years, was no longer with SI. He said he had talked to the new contact and had forwarded him information about the magazine’s sponsorship with CoSIDA in the past. He said he had not heard back from him yet.

X. Dougherty said nominations were being received on-line for the 2008 CoSIDA awards and he said he was hoping to be able to conduct the voting on-line as well.

XI. There was discussion of a proposed registration fee increase of $25 for the 2008 Workshop. The increase is necessary to help with continuing rising meal and convention costs. It would also help insure that the Workshop pays for itself, since money is already being spent from the general fund for the Executive Director position. The $25 increase would be across the board. The officers said they were unanimously in favor of the increase and would present the proposal to the full board on the February 14 call.

XII. Bloom said he had planned to give a recap of several of the CoSIDA board members’ trip to NCAA headquarters in Indianapolis but would do that at a later time. He said everything had gone well.

XIII. There was discussion of the CoSIDA board appointing a member to the NCAA Statistics Board. After discussion, the officers decided to ask At Large Representative AnnMarie Person if she would be interested in serving in the position.

XIV. There was a lengthy discussion about CoSIDA’s membership setup and whether memberships should be individual or institutional - and how to deal with them in a system that would allow on-line membership registration. Joss said he would continue the discussion with Humenik after the call and would report back to the board.

The call was adjourned