President Justin Doherty did a roll call.
I. Doherty said that he had finished his first NACDA column and felt good about it. He said NACDA was happy with it and that it would appear in the next issue. He said the next article would be due on Sept. 14 and asked board members to email him any potential topics. He said that he was thinking of focusing on CoSIDA's new relationship with the National Center for Spectator Sports Safety and Security (NC4S) and security issues, and the importance of the campus/conference athletic communications person having a presence in campus crisis communications leadership team.
II. Doherty said that the Street & Smith Business Journal had expressed an interest in a possible relationship with CoSIDA.
III. Doherty said that the CoSIDA Constitution needed to be updated in several areas. Language needs to be updated, particularly in the areas dealing with ex-officio positions and board responsibilities since many of those have changed. Secretary Jeff Hodges will get the process started by reviewing the Constitution and providing the board with a list of items that he feels need to be looked at and updated.
IV. Doherty said that Bill Smith of the University of Arkansas wants CoSIDA to establish a committee related to NC4S. Executive Director John Humenik asked Doherty to email Smith and say that the board feels there needs to be a liaison committee established and ask for his thoughts as far as what the mission, goals and objectives of the committee would be, and the makeup of the committee.
V. Doherty asked Hodges and External Affairs Director Barb Kowal to work together on content for the CoSIDA on-line Digest.
VI. Doherty praised Humenik for his tremendous work in creating dialogue and opening doors with athletic associations across the country.
VII. Third Vice President Tom DiCamillo said he was looking at the Special Awards process and wants to move the timeline up to be able to get the awards sooner and allow more time to publicize the award winners. He said he was going to get in touch with Tam Flarup (University of Wisconsin), chair of the Special Awards Committee, to get her input.
VIII. DiCamillo said that he would be attending the Arizona Community College Association meeting in October and felt that would be a chance to make some headway with the junior and community colleges.
IX. Humenik gave an update on the outreach to the various divisions. He said that Division II, Division III and NAIA groups had responded in different ways. He said that progress had been made with all three groups and that new doors have been opened.
X. Humenik said that there were no updates concerning the Academic All-America contract with ESPN.
XI. Humenik gave an update on CoSIDA’s contract with ICS. Kowal has been working on a re-design of Cosida.com and Humenik said the costs were higher than expected. Humenik talked to Jeff Rubin at ICS about extending the contract and said there was an agreement to extend it from 2011 to 2014. CoSIDA would have a re-design in January of 2010 and 2012 at a cost of just $1,500 each time. CoSIDA would also get a 50 percent reduction on the re-designs if the contract is extended beyond 2014. Humenik said the contract has been signed and returned to ICS.
XII. Humenik gave an update on the San Francisco convention schedule draft. He said that the key change relates to the traditional CoSIDA Hall of Fame luncheon and the Tuesday Academic All-America Hall of Fame event. He asked if the Board would consider a Hall of Fame Gala and combine the two events to help increase attendance and make both more special for the honorees. Treasurer Dave Wohlhueter asked how much time would that type of program take. Humenik said the program would likely be close to two hours, including dinner. He said that the length of time was a huge concern and that he would like to sit down and put together a more concise program, where videos could possibly be shown during dinner, etc. First Vice President Larry Dougherty made a motion to proceed with this format for the 2009 Convention - to eliminate one luncheon and move to a Hall of Fame gala on Tuesday evening. It was seconded and approved unanimously. Doherty asked board members to email him if they would be willing to work on the Gala committee.
XIII. Humenik said that a San Francisco site visit was set for Sept. 14 and 15th and that CoSIDA would have to renegotiate the contract and get some relief on room nights or face some possibly steep penalties.
XIV. There was discussion of the convention registration fee. Humenik said there is a large gap in what is paid and what is being spent per person. He asked the Board to look at the financial information that he had provided and digest it. He said he would like to discuss it on a future board call and get the board’s feelings.
XV. Dougherty said had identified people to serve on the strategic branding committee. He said that he had not yet reached out to all of them but had identified 12 people that would work on CoSIDA’s branding strategy and incorporating the new logo. Kowal said that she would get a copy of the winning logo which had been selected (created by Dan May of Marietta College and his staff) to Dougherty.
XVI. Dougherty said that his program committee teleconference had gone well. He said a kickoff speaker has been identified and will be announced at a later date, and said the speaker had also agreed to do a panel at the convention.
XVII. An emcee for the Hall of Fame Gala on Tuesday night is set.
XVIII. Dougherty said he felt like the program could have a solid structure by November 1.
XIX. Kowal discussed membership directory updates. She hopes to make a lot of changes and improvements in the online directory as part of the re-design. She said she will ask the Membership Services Committee for input as to what items need to be included and she wants to work with Allied Organizations and conference offices to get the data base updated.
XX. Kowal suggested creating a resource library as part of the CoSIDA website.
XXI. Kowal said she was working with ICS on the website re-design and solicited the board for any suggestions. Doherty said that the PRSA website had a lot of interesting things and asked board members to look at other sites that help prompt some suggestions.
XXII. Kowal said she was doing an overview of CoSIDA’s Academic All-America award’s fulfillment process. She said in the past, CoSIDA had used a third party marketing firm in the process. She said that she wants to see exactly what is happening and develop a more direct line of communication to streamline the process and expenses.
XXIII. Wohlhueter said he has received $65,000 from ESPN for the Academic All-America expenses. He said that CoSIDA paid in the neighborhood of another $5,000. He also said that membership was dragging and that only 1,232 had paid, with 639 of those online.
XXIV. Kowal said that ICS had cleared all 2008-09 memberships from the data base and all 2009-10 renewals were posted.
XXV. Hodges said that the Annual Report was complete and that he was working in the early stages of the PDF version of the online Directory. He said that he was working with Kowal on getting as many updates in prior to exporting the data.
XXVI. Past President Charles Bloom said that he had started to fill the Division I management group's positions and that he would have that completed in the next few weeks.
XXVII. Humenik said that he had been invited to Dallas to the Division I Athletic Director’s Association on Sept. 28-29. Humenik also said that he would not be able to be on the Officer’s Call on Sept. 17 as he would be traveling back from San Francisco.
The call was adjourned.