Background: On April 28th, the CoSIDA Board of Directors unanimously approved the establishment of a full-time Director of Internal Operations/Treasurer position. The person in this new role will coordinate all organizational aspects of the annual CoSIDA Convention, coordinate all of CoSIDA online processes, data bases and directories as well as other business-based and administrative duties. In addition, the person will serve as CoSIDA's Treasurer. Dave Wohlhueter has served admirably as CoSIDA's Treasurer for the last 34 years, and Wohlhueter informed the Board of Directors that he will be retiring from that post at the conclusion of the 2012 convention in St. Louis.
CoSIDA is now soliciting applications and will conduct interviews in the upcoming weeks. The hope is to bring a person into this post before this year's June Convention so the new Director of Internal Operations can shadow Wohlhueter on advance Convention preparations, view his on-site duties and then work closely with him throughout the 2011-12 academic year to become familiar with a variety of duties that Wohlhueter has performed in an exemplary manner for a long period of time.
Research into this new CoSIDA position was conducted by a committee of CoSIDA Board members and leaders, which presented a transition plan to the Board. The Committee was chaired by Nick Joos (Baylor University), who served as CoSIDA President in 2008-09. Joos will receive all applications for this new position as well.
DIRECTOR OF INTERNAL OPERATIONS/TREASURER
CoSIDA, a 2700-plus membership organization of the nation’s communications and information directors for intercollegiate athletics, is seeking a qualified person to fill a new position - Director of Internal Operations/Treasurer - by mid-June to assist the organization in carrying out a variety of duties and roles as it relates to the organization at-large as well as its membership and leadership.
Primary Coordinating Duties
* Coordinate day-to- day organizational accounting matters
* Manager of organization’s annual convention
* Coordinate all aspects of membership dues process
* Coordinate all aspects of organizational directories (online and pdf versions)
* Coordinate all aspects of membership data base(s)
* Coordinate all aspects of convention registration process, both online and on-site
* Organization’s point person in dealing with membership based issues/questions as it relates to all
aspects of the organization’s data bases, directories and online processes
* Coordinate convention hotel registration process
* Coordinate all convention related master schedules for the Board, hotel, and membership
* Coordinate invoicing for CoSIDA’s Career Center/Jobs Center as well as other organizational matters
* Serve as organization’s Treasurer
* Prepare appropriate financial reports
* Prepare all appropriate tax based reports
* Endowment/investment fund management (with financial management firm currently used)
* Work with Executive Director on assigned sponsorship/fund-raising matters
* Work with Executive Director to fulfill sponsorship inventory
* Work with Director of External Affairs on specific assigned web-related duties and content for
CoSIDA.com
* Work with Director of External Affairs relative to updating the membership on appropriate matters for
duties that this post oversees
* Complete assigned special projects by the Board
* Develop new ideas and concepts that are appropriate for assigned duties
* Work with Committee chairs and divisional leadership Presidents/Chairs as appropriate
Qualifications
• Bachelor’s degree required
• Background in intercollegiate athletics desired with communications work preferred
• Solid communications and writing skills
• Excellent word processing and computer skills including familiarity/knowledge with working with a web management/administrator company
• Basic understanding of financial and accounting practices
• Solid organizational skills with ability to develop and meet project timelines and deadlines
• Ability to work independently and multi-task
Salary: Range of $40,000 to $50,000. There are no medical or retirement benefits provided with this position at this time. This is a position where you would be able to work from home - without relocating.
Application Process
Application Deadline: May 23, 2011, but could be extended based on the quantity and quality of the application pool.
Please provide, via email, the following to Nick Joos, Committee Chair, at
Nicholas_Joos@baylor.edu
• A letter of application explaining your interest in the position and your background and skill set with regard to meeting the requirements for this position.
• At least two letters of recommendations from your list of overall references (a minimum of five total)
• Any work samples that you feel demonstrate you ability to carry out the requirements of this position.
Start Date:
The leadership of CoSIDA is hopeful that a qualified person can be hired by June 15th so that person can attend the annual CoSIDA Convention In Marco Island, Fla., from June 24-30 to participate in Board meetings, work the convention with current CoSIDA Treasurer Dave Wohlhueter and hold organizational planning meetings at the convention with CoSIDA Executive Director John Humenik, Director of External Affairs Barb Kowal and other CoSIDA leadership.